Rockfest Performer Information
Updated July 8th
What follows is some information for the performers at the 4th Annual Greenfield Rock Festival on July 10th and 11th 2009 in Greenfield, MA. This page will be the primary way we get information to all the Rockfest performers and will ultimately contain all the information you will need about set times, loadin times, parking, merch, guests, equipment, etc. This page will be updated fairly often so check back here regularly especially if you have any questions.
Our Contact Info
Email: mail@pdpproductions.com
Cell: 413-522-1409
The PDP Manifesto AKA Our Booking Policies, Procedures and Guidelines
If you've never worked with us before you might want to go read this. We call it the PDP Manifesto because it's our statement of policies, aims and what we're all about. It's more related to the smaller shows we do, but still a good idea to read to get a sense of what we expect.Tickets
Updated July 6th
- If you lose the tickets sent to you or otherwise don't return them all you are liable for the total advance purchase price of $14 per ticket (eg. $280 for 20 tickets).
- Terms are spelled out in individual contracts when applicable, but essentially if you accept these tickets you are liable for them
- All unsold tickets and money must be turned in immediately when you arrive. We do not want to be chasing multiple members (or friends, parents, etc.) of a bands down to collect money from them.
- Chelsea will be at the band entrance collecting unsold tickets and money and issuing wristbands.
- Absolutely no selling tickets outside the venue.
- All ticket transactions by bands must be completed before 3PM on Friday, July 10th. Two-day passes will be sold at the gate for $18 after 3PM on Friday.
- Exchanging tickets for money at the venue is selling - regardless of whether you have prearranged it with someone or not. If it happens after 3PM on Friday or you violate any of the other rules above we reserve the right to remove you from the show.
Guests
Each band that sells at least 5 tickets is allowed two guests to help them with merch, carrying equipment, etc. Please register your guests with us when you arrive. You can also send us a note right now with their names. Your guests and band members will be issued band wristbands. Only your guests and band members will be allowed to use the band entrance.
Parking
There is very limited parking right next to the venue, but a good deal of parking fairly close. After you are done unloading you will need to move your vehicle and park in one of the lots nearby (P's on the map) especially if you have trailer. Please don't park in any no-parking areas as you probably will be towed. The lot across Main Street behind between Davis Street and Chapman Street has many spaces and is also the best bet for trailers unless you get lucky and find two parallel spaces on the street.
Food and Drink
Grumpy's Pantry will be serving food at the venue. The venue is also right in the middle of Greenfield. Antonios Pizza is one of our sponsors and is right up Miles Street. There is also a Mexican place, Thai, Greek, Korean, Vegan / Tofu, a pub, a couple of cafes and a drug store all within a 4 minute walk of the Energy Park. We will also have plenty of free water for the band members.
Tents
This is an outdoor venue with two covered stages. You won't be in the sun or rain when you are performing, but you might want to bring a small tent or a tarp to cover your merch table and equipment if you don't like being in the sun selling your merch or there is the threat of rain. If you plan on bringing a tent let us know so we can reserve you some space.
Tables
Updated June 17th 2009
Speaking of merch - you should plan on bringing your own table or let us know and we can rent you one for $10. Please let us know right away if you need a table.
Promotion
We are relying on you to work with us to get the word out about Rockfest. Please take a bit of time to post MySpace bulletins, put the Rockfest MySpace profile in your top friends, put our banners on your pages, post our event on your Facebook profiles, etc. The more we all do now the more buzz gets going about the show which means people start making plans for attending early.Here's some specific things we are asking you to do:
- Put the banner or a flyer on your MySpace page. Links and code are below.
- Invite people to the Facebook event.. Please have all the members of your band, your friends, street team, etc. RSVP saying they are coming and invite their friends and ask them to RSVP. Note: We don't encourage separate Facebook events put up by the bands - too confusing for fans, too many invites and one source for info is better. If you must do this we request that you put a link to our "official" event prominently on your event page with a request that people go there and RSVP.
- Repost the event on your profile on Facebook every now and then.
- Send out bulletins on Myspace with links to the Myspace page.
- Leave tweets on Twitter about the event with links to the Web page.
The links:
Facebook: http://www.facebook.com/event.php?eid=58638947220
Web: http://greenfieldrock.com
MySpace: http://myspace.com/greenfieldrock
Twitter: http://twitter.com/greenfieldrock
Banner
Below is some code for the Rockfest banner. Copy the code underneath and paste it into MySpace or your web page.
Flyer
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Suitable for a larger poster |
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Intermediate size for online use |
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Good for spamming MySpace profiles |
Show Info
Updated June 22nd 2009
Name: Greenfield Rock Festival
Date: Friday, July 10th and Saturday, July 11th
Venue: Greenfield Energy Park, 50 Miles Street, Greenfield, Mass
Bands:A Wilhelm Scream, Ages Ago, Among The Aztec, Arc City Angels, And The Days Between, Art Decade, August Is Over, Benedict Arnold, Beyond City Lights, Black Eyes For Charity, Bringing Back The Guillotine, Donut Kings, Endcount, Ionia, Jen Tobey's Alter-Ego, Kids Will Be Kids, Life On Hold , Lions Lions, Little Did They Know, My Last Fight, Nemes, Nine-30, Parking Lot Antics, Pathogenic, Tempting The Sirens, The Angels Share, The Brigade, The FutureNows, The Prozacs, The Stereo State, Touching Mrs Dash, Us Against The Archers, White Boy Can't Jump
Time: Friday 4PM - 10PM, Saturday 11AM - 10PM
Cost: TWO-DAY PASS: $14 Advance / Gate: $18 Two Day / $10 Friday / $15 Saturday
Set Times
Updated July 7th
These are the final set times, but they are approximate and subject to change.
Friday 4:45 - 6:00
Load in at 3:30 Among The Aztec Nine-30 Jen Tobey's Alter-Ego Friday 6:00 - 7:15 Load in before 4:15 The Donut Kings The Brigade The FutureNows Friday 7:20 - 8:35 Load in before 5:00 Arc City Angels Endcount My Last Flight Friday 8:35 - 10:00 Load in before 6:00 Life On Hold Benedict Arnold |
Saturday 11:15 - 12:40
Load in at 10:00 Rock Shop Bands The Angels Share Saturday 12:40 - 1:30 Load in before 11:00 And The Days Between Little Did They Know Saturday 1:30 - 2:20 Load in before 12:00 Black Eyes For Charity White Boy Can't Jump Saturday 2:25 - 3:15 Load in before 1:00 Beyond City Lights Touching Mrs. Dash Saturday 3:15 - 4:05 Load in before 1:45 Tempting The Sirens Pathogenic |
Saturday 4:15 - 5:05
Load in before 2:45 Bringing Back The Guillotine Parking Lot Antics Saturday 5:05 - 6:45 Load in before 3:30 Art Decade Nemes August Is Over Kids Will Be Kids Saturday 6:50 - 7:40 Load in before 4:00 The Prozacs The Stereo State Saturday 7:40 - 8:55 Load in before 6:00 Ionia Us Against The Archers Lions Lions Saturday 9:00 Load in before 7:00 A Wilhelm Scream |
Set Lengths
- We will be tearing down and setting up one stage while the other stage is playing.
- Set lengths are 25 minutes for all bands.
- We are going to need to be strict about set times because we cannot run over our finishing time due to park rules and town ordinances.
- We reserve the right to cut you off if you go over your set length.
- If you take too long to set up or have equipment trouble we might cut your set short. We need to keep things reasonably on schedule.
- If you do go long, we will remind you to finish up and if you ignore us we will then cut you off.
Arrival Times / Load In
We have broken the days into sections and assigned load in times for each group of bands which are listed above. The times that are listed above are the latest we expect all the bands in the group to arrive for loading in.Important: On the day of the show if you are not going to arrive by your suggested load in time listed above please call us at 413-522-1409. If you do not and you are late we reserve the right to bump you to later in the show or not have you perform.
Friday July 25th
Friday evening the concert starts at 4:30 (gates open at 4:00) and runs until 10PM. We would like the first 3 acts to arrive by 3:30PM and load on their respective stages. We will sound check the first two opening acts at approximately 4PM. Quick sound checks for all other bands will be done at the end of their setup times. For all other bands if you arrive before 3:45PM you will be able to drive close to the stage to unload your equipment. If you plan on arriving after the gates open at 4:00 you will have to carry your gear the from the parking lot to the holding area behind the stage you are playing on.
Saturday July 26th
On Saturday the concert starts at 11:30 (gates open at 11:00) and runs until 10PM. All bands can load in between 10 and 10:30AM if desired. The opening bands are expected to arrive at 10AM. Sound check for the opening bands is at 10:30. Quick sound checks for all other bands will be done at the end of their setup times.
Your options for load in on Saturday:
1) If you show up before 10:30AM you can drive right up to the area where we will be storing equipment for the stage 1 and 2 and drop your stuff off. There will be staff there to help you unload.
2) If you show up after 10:30AM you can unload yourself in the parking lot next to the venue. If you're on stage 2 it is only about 75ft from the vehicle / band entrance. If you're on stage 1 you will need to carry your equipment about 250ft. around the edge of the crowd area to the storage area behind the stage.
3) There is also a back entrance to the Energy Park (see map), but there is decent flight of stairs that must be used. The advantage of this option is that you don't have to carry your equipment thru the crowd - it's about the same distance from the station stage as the front entrance. Again, if you show up after 10:30AM you will be on your own for unloading.
Check In / Wristbands
Please check in with us at the band gate as soon as you arrive. We will hand out wristbands for band members and guests if applicable. Only people with band wristbands will be allowed in at the band gate and in the areas where equipment is stored.
Equipment and Sound
- There is no backline. You should bring everything you need - instruments, amps, cabs, keyboards, drums.
- Both stages will have 16 channels on the PA. We will have up to 4 vocal channels, 4 channels for guitars and bass, mics on the drums, and a couple DI's for acoustics, bass and keyboards.
- Both stages stage will have 3 monitor channels - one center, one wide and one for drums.
- For bass players we try to go direct out so if you have a working line-level direct out on your bass amp that helps.
- If you have any special equipment needs (things like 6 brass players, 8 vocals, 5 acoustic guitars, etc.) please let us know now.
Stage Etiquette
Please DO NOT tear down your amps or drums on stage. Move them off the stage first so we can get the next band on quickly, just like the band before you did for you. Also, please encourage your fans to go to your merch table and NOT come on the stage to talk right after your set as this slows things down.
The set times will be posted around the venue. It is is your responsibility to keep track of when you should be setting up on the stage for your set. When the band playing on the stage before you is finished moving off you should immediately start moving your equipment on and begin your setup. This will be happening while a band is playing on the other stage so try tune somewhat quietly please.
Security
One additional note on equipment: While we will attempt to provide a safe and secure enviroment for the Greenfield Rock Festival, this is an outside, open venue. We have never had any issues in the past, but we strongly recommend keeping a close eye on your equipment, especially the small stuff. We will have a good number of security people for the event and they will be advised to keep an eye out for non-band members carrying out band equipment - especially if they're not using the band entrance / exit. However, we cannot guarantee security for all your equipment - any loss or theft is strictly your responsibility. We also recommend that after you play your set that you load out your equipment as soon as possible.
Rain
Updated July 8th
There is no rain date. In the event of torrential rain and thunderstorms we might be forced to cancel or stop the show. We apologize in advance, but our insurance requires this. If there is a high certainty of this in the forecast before the show we will move the event to an indoor venue, but we cannot promise that all bands will be accommodated at the new site. Thanks for your understanding on this. As of July 8th the weather forecast looks good enough that we will not be moving indoors.
Drugs and Alcohol
The Energy Park is a town park. No drugs, alcohol, smoking or dogs are allowed inside the park. Performers obviously under the influence may be asked to leave by the local police who will be patrolling the area.